ACADEMIC MANAGEMENT SYSTEM
One platform to run your entire institution.
Admissions, exams, fees, timetables, HR — 44 modules that work together so your staff doesn't have to juggle 10 different tools.
1,247
Students
96.3%
Attendance
4.2M
Fees (KES)
12
Exams
Form 1A — MathematicsScheduled
Form 2B — EnglishIn Progress
Form 3A — PhysicsPending
Fee Collection — Term 289% paid
44
Modules
20+
Languages
7
Themes
∞
Schools per instance
CORE MODULES
Everything your institution needs
Students
Exams
Finance
HR & Payroll
Timetable
Attendance
Student Management
The complete student lifecycle — from admission to graduation.
- 4-step admission wizard
- Guardian and emergency contacts
- Document storage and verification
- Batch transfers and electives
- CSV import and export
Student Admissions
John Mwangi — Form 1A Admitted
Faith Akinyi — Form 2B Pending
Kevin Odera — Form 1C Admitted
Documents: 3/4 uploaded 75%
Exams & Gradebook
Create exams, record marks, generate report cards and transcripts automatically.
- Exam scheduling and management
- Digital gradebook with auto-calculation
- Report cards and transcripts
- Student rankings
- Online examination support
Exam Results — Term 2
Mathematics Avg: 72%
English Avg: 68%
Physics Avg: 54%
Report cards 247
Finance & Fees
Fee structures, collections, receipts, donations, and expense tracking.
- Master fee structures
- Receipt generation
- Donation and expense tracking
- Payment gateway integration
- Financial reports
Fee Collection — Term 2
Expected KES 4.7M
Collected KES 4.2M
Outstanding KES 500K
Rate 89%
HR & Payroll
Staff management, departments, leave tracking, payroll, and payslips.
- Employee records
- Leave management
- Payroll processing
- Position and grade management
- HR reports
Staff Overview
Total staff 68
On leave 3
Payroll — July Processed
Pending approvals 2
Timetable
Manual or automatic generation with conflict detection.
- Automatic generation
- Class timings and weekday config
- Subject and teacher allocation
- Conflict detection
- Student and teacher views
Form 2A — Monday
08:00 — Mathematics Mr. Otieno
09:00 — English Ms. Wambui
10:00 — Break
10:30 — Physics Dr. Karanja
Attendance
Student and employee tracking with biometric integration.
- Daily attendance register
- Biometric device integration
- Reports by class, student, or date
- Customizable labels
- Employee attendance
Attendance — Form 1A
Present 38
Absent 2
Late 1
Rate 95.1%
And 38 more modules
HostelTransportLibrary
Online ExamsCommunicationApplicant Registration
AlumniPlacementInventory
Discussion ForumsDisciplineCustom Reports
Form BuilderOnline MeetingsPolls
AssignmentsDocument ManagerGallery
CalendarBlogSMS
Email AlertsRemindersData Export
Data ImportAudit LogsTasks
ID CardsCertificatesTemplates
PaymentsInstant FeesDonations
BUILT FOR EVERY ROLE
One platform, different views
💼
Administrators
Full control over academics, finance, HR, and operations from one dashboard.
📚
Teachers
Gradebooks, attendance, timetables, and assignments at a glance.
👪
Parents & Students
Track progress, check fees, view timetables, and communicate with teachers.
INTEGRATIONS
Built to integrate
Connect AMS with the tools your institution already uses.
Biometric Devices
Payment Gateways
Google Meet
Zoom
QuickBooks
Tally
Azure AD
Google Docs
FAQ
Common questions
How many modules are included?
AMS comes with 44 modules covering academics, administration, finance, HR, and more. All modules are included.
Can I manage multiple schools?
Yes. AMS is multi-tenant — each school gets its own isolated instance. Manage all institutions from a central dashboard.
Does it support multiple languages?
Yes. 20+ languages including English, Swahili, French, Arabic (with RTL support).
How does fee collection work?
Set up fee structures, generate invoices, collect via payment gateways, and track outstanding balances from the finance module.
Can parents access the system?
Yes. Parents get their own login to view progress, attendance, fee status, and communicate with teachers.
How do I get started?
Request a demo and our team walks you through the platform. Setup includes data migration, configuration, and staff training.